Third-Party Collection/Donation Policy

The Greenfield Public Library deeply appreciates the community's philanthropic spirit and the valuable work performed by non-profit organizations. We are regularly approached with requests to serve as a convenient drop-off point for various collection and donation drives.

While we recognize the benefit of such initiatives to our community, the Greenfield Public Library is regrettably unable to accommodate requests to host third-party collection boxes or act as a general donation drop-off location for the following reasons:

1. Limited Space: Our library facilities are designed to provide a welcoming and accessible environment for our patrons to engage with our collection, programs, and services. As a result, available floor space and storage areas are limited. Integrating collection boxes, especially those that may vary in size and length of time for collection, would lead to overcrowding, obstruct pathways, and compromise the functionality of the library.
2. Safety Concerns: The safety and security of our patrons, staff, and property are paramount. Unsupervised collection boxes, particularly those containing donated items, can present several challenges. These include:

• the need for increased monitoring and the possibility of creating fire hazards or;
• blocking access to emergency exits.
• the sorting, storage, or distribution logistics associated with third-party donations, which could lead to mishandling or damage of donated items, and place an undue burden on our staff.

We encourage non-profit organizations seeking donation drop-off points to explore alternative community venues that possess the appropriate space, resources, and infrastructure to manage such initiatives effectively and safely. The Greenfield Public Library is committed to supporting our community through our established programs and services.

We thank you for your understanding in this matter.

Approved by the Board of Library Trustees 12/9/2025.
To be reviewed yearly, or as needed.