Meeting Room Application

Please note, as of October 16, 2019, meeting rooms will no longer be available for use.

The Greenfield Public Library has two meeting rooms that can be rented for use by organizations or individuals.

Library staff will contact you as soon as possible to let you know if your application has been approved. If you do not hear from us after one week, please call us at 413-772-1544 opt. 6 to verify that your application was received.

Once the form is completed you will get a screen with this text:  “Thank you for submitting a meeting room application. A member of our Information Services staff will be in touch.” followed by an email.  If you did not see either of these, the library has not received your application.  Please check for errors and resubmit.

Donations to the Greenfield Public Library for use of our meeting rooms are greatly appreciated.

Date Requested*

Room Requested*

Greenfield Room (up to 50 people) LeVanway Room (up to 50 people) Library Back Lawn

Time meeting will start*

Time meeting will end*

Description of Person or Organization Requesting

Name of Sponsoring Organization or Individual*

Name of Person Responsible for Rental*

Phone number of Person Responsible for Rental*

Street Address of Person/Organization Responsible *

Town- State- Zip Code*

Email address of Person Responsible for Rental*

You will get a confirmation email

Description of Proposed Event

(8000 character limit. Characters so far: 0 Word Count: 0)

Number of Tables Needed

Number of Chairs Needed

Screen Needed

Yes No

Please note the projector is not available for events held when the library is closed.

Projector Needed

Yes No

Are you bringing food for your meeting?*

Yes No

I understand that...*

Agree

I understand that cleanup of the room is my responsibility. Tables will be clean and clear of debris and will remove any trash generated. I will also put the room back to its original configuration.

I certify that...*

Agree

I certify that I have the authority to reserve the Meeting Room; and that the above statements are true to the best of my knowledge and belief.

I hereby agree that...*

Agree

I hereby agree that the applicant will be responsible for any damage caused by the applicant to the library premises, and agree to pay for said damages as assessed by the Library Board of Trustees.

I have read and agree...*

Agree

I have read and agree to abide by and uphold all rules and policies of the Greenfield Public Library governing the use of library premises, including regulations prohibiting an entrance fee or donate

I also agree to..*

Agree

I also agree to release, acquit, discharge, any and all claims or rights of action for any personal injuries or property damage which may occur as a result of the use of the above premises.

I also agree to..*

Agree

I further agree to protect, save, and keep the Greenfield, Board of Trustees, Library Director, their agents and employees free of harm and indemnified against from any and all loss, cost, or expense

By entering your name below*

By entering your name below indicates that I have read and agreed to the above policies.

Your Sunday Color*

Submit Form

Please review what you entered before you click the Submit button.