Greenfield Public Library
412 Main Street (413) 772-1544

Meeting Room Request Form

The Greenfield Public Library has two meeting rooms -- the Community Meeting Room (up to 90) and the Conference Room (up to 30) -- that can be used by individuals, city groups, civic organizations, and nonprofits (501(c)3 documentation may be required) per our meeting room policy. All rooms are handicap accessible. Please check the library's calendar for availability before requesting space.

After hours meetings are not currently possible. Until our after-hour protocols are in place, all meetings must take place during open library hours. 

Library staff will contact you via email to let you know if your application has been approved. If you do not hear from us after one week, please call us at 413-772-1544 opt. 6 to verify that your application was received.

Meeting attendees are encouraged to park at the Greenfield Parking Garage at 40 Olive Street in order to keep the library parking lot available for library patrons.

For additional information or any questions, please contact the library at (413) 772-1544 opt. 6

Once the form is completed you will get a screen with this text:  “Thank you for submitting a meeting room application. A member of our staff will be in touch.” followed by an email.  If you did not see either of these, the library has not received your application.  Please check for errors and resubmit.

Fee Schedule

Event Type

Conference Room

Meeting Room

Notes

Free – Library, Municipal, Franklin County Volunteer Organizations

Free

Free

  

Franklin County Non-Profit Organizations

$10/hr (up to 4 hrs) $60 all-day

$20/hr (up to 4 hrs) $120 all-day

All-day = 9:30am–4:45pm. Sponsor responsible for setup, cleanup, and trash removal.

Regional Non-Profit Organization (outside of Franklin County)

$15/hr (up to 4 hrs) $90 all-day

$25/hr (up to 4 hrs) $150 all-day

All-day = 9:30am–4:45pm. Sponsor responsible for setup, cleanup, and trash removal.

501(c)(3) Free Info Presentation

$15/hr (up to 4 hrs) $90 all-day

$25/hr (up to 4 hrs) $150 all-day

All-day = 9:30am–4:45pm. Sponsor responsible for setup, cleanup, and trash removal.

Event w/ Admission, Fundraiser, Donation – Civic or 501(c)(3)

$25/hr (up to 4 hrs) $150 all-day

$40/hr (up to 4 hrs) $200 all-day

All-day = 9:30am–4:45pm. Sponsor responsible for setup, cleanup, and trash removal.

Event w/ Admission, Fundraiser – Sponsored by Business

$50/hr (up to 4 hrs) $300 all-day

$80/hr (up to 4 hrs) $400 all-day

All-day = 9:30am–4:45pm. Sponsor responsible for setup, cleanup, and trash removal.

Music Recital

Not available

$50 flat fee

Sponsor responsible for setup, cleanup, and trash removal.

Private Parties/Events (During Open Hours Only)

$50/hr (up to 4 hrs) $300 all-day

$80/hr (up to 4 hrs) $400 all-day

All-day = 9:30am–4:45pm. Sponsor responsible for setup, cleanup, and trash removal.

Room Requested*

Either or both rooms can be requested. Please check the calendar for availability before requesting.

(8000 character limit. Characters so far: 0 Word Count: 0)
(Indicate number of expected attendees)

Type of Event

See Fee Schedule for room rates
You will get a confirmation email from our staff.
Applicant is responsible for setting up room. Please note the number of tables available will depend on what else is going on in the library that day. We cannot guarantee more than 6 tables per room.
Applicant is responsible for setting up room

Technology needed

Note: Technology assistance is not available evenings or weekends.

Will you be serving food at your meeting?*

Please refer to the library's kitchenette policy regarding food in the library.

Cleaning (fee may be applied if room is not clean)*

I understand cleanup of the room is my responsibility. Tables will be clean and clear of debris, and I will remove any trash generated.

Authority to Reserve Room*

I certify I have the authority to reserve the room; and that the above statements are true to the best of my knowledge and belief.

Responsibility for Damage*

Responsibility for Damage

Rules and Policies*

I have read and agree to abide by and uphold all rules and policies of the GPL governing the use of library premises, including regulations prohibiting an entrance fee/donation for my event.

Personal Release of Injury or Property Damage*

I agree to release, acquit, discharge, any and all claims or rights of action for any personal injuries or property damage which may occur as a result of the use of the above premises.

Holds Harmless Agreement*

I agree to protect, save, and keep the GPL Trustees, Library Director, their agents/staff free of harm and indemnified against from any and all loss, cost, or expense as a result accident/injury.

Cancellation of Event*

See GPL's Meeting Room policy regarding cancellation of meetings.
Entering my name above indicates that I have read and agreed to the above policies.
Fees may be paid by cash or check made out to the Greenfield Public Library. All fees collected will support the library’s materials budget.

Please review what you entered before you click the Submit button, and click it ONLY ONCE.

Library Hours

Mon-Wed 9:30am-8pm
Thu-Fri 9:30am-5pm
Sat 9:30am-2pm

For security purposes, the upstairs floor closes 15 minutes before closing time. Main doors are locked 5 minutes before closing.

PHONE NUMBERS

  • Circulation Desk: 413-772-1544, option 4
  • Children’s Room: 413-772-1544, option 5
  • Information Services: 413-772-1544, option 6

MAILING ADDRESS

  • Greenfield Public Library
    412 Main Street
    Greenfield, MA 01301

LIBRARY DIRECTOR, Anna Bognolo

LIBRARY TRUSTEES